Assistant Representative, Addis Ababa, Ethiopia

Office of the United Nations High Commissioner for Refugees (UNHCR)

Contract
Addis Ababa
Posted 1 week ago

Job Features

Job CategoryProject Management(NGO/International Org)

Job Title: Job ID: Asst Representative – Admin

25100

Location: Addis AbabaEth Fed Dem Rep

Salary Grade: P5

Hardship Level: B

Family Location Type: Family

Procedures and Eligibility

Before submitting an application UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI) UNHCR/AI/2017/7 OF 15 August 2017.

Duties and Qualifications

Assistant Representative – Administration

Organizational Setting and Work Relationships

The Assistant Representative – Administration will function under direct supervision of the UNHCR Representative. The incumbent will advise and assist the Representative in the overall management of UNHCRÂ’s administrative activities and issues of concern within the country operation in an effective and efficient manner which supports the OrganizationÂ’s mandate. The incumbent will also have direct working relationship/arrangement with the Head of UNHCR offices within the country. S/he will also have a responsibility to monitor coach and guide and intervene with the staff in the country.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRÂ’s core values of professionalism integrity and respect for diversity.

Duties

  • Assist the Representative in the overall management of UNHCRÂ’s activities and issues of concern within the country of assignment to ensure the effective and efficient use of financial and material resources within the rules and procedures of UNHCR.
  • Monitors the day-to-day operation of the office identify problems and take appropriate action to overcome these through constructive changes.
  • Ensure that the administrative budget and post requirements are finalised accurately and incorporated into the Country Operations Plan.
  • Liaise where applicable with staff in other offices in the country of responsibility to ascertain that the quality of administrative support being provided is adequate.
  • Maintain an up-to-date and detailed understanding of UNHCR administrative policies and procedures in order to provide accurate information.
  • Manage personnel through regular performance appraisals coaching and assessments of staff training and development needs.
  • Ensure that essential services for the general welfare of staff i.a. living and working conditions health education recreation etc. are in place. This includes the establishment of proper and efficient mechanisms to assist staff suffering from work-related pressure or post traumatic stress.
  • Play an active role in the Security Management Team (SMT) in the relevant country and the inter-agency security and contingency planning process; ensure that appropriate security measures and evacuation plans are in place to protect UNHCR staff; and that security guidelines and procedures as outlined by the Designated Offcial and UNDSS are complied with.
  • Act as Officer-in-Charge in the absence of the Representative.
  • Enforce local compliance with UNHCRÂ’s workplace standards.
  • In coordination with headquarters and the regional office enforce country-level compliance with UNHCRÂ’s financial rules.
  • Enforce compliance with UNHCRÂ’s human resources policies (e.g. policies on gender disabilities diversity ethics and HIV/AIDS).
  • Allocate resources to meet minimum standards for staff working and living conditions
  • Clear the submission of the country operations plan (admin budgets staffing levels and structures).
  • Represent UNHCR in UN and other operations management fora.
  • Enforce compliance with UNHCRÂ’s global strategies protocols and guidelines.
  • Perform other related duties as required.Â’Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    For P5 – 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree

    Field(s) of Education

    Business Administration; Economics; International Relations;

    Political Science; International Law; or other relevant field.

    (Field(s) of Education marked with an asterisk

  • are essential)Certificates and/or Licenses

    HCR Protection Learning Prg; HCR Management Lrng Prg;

    (Certificates and Licenses marked with an asterisk

  • are essential)Relevant Job Experience

    Essential

    Not specified.

    Desirable

  • Solid UNHCR experience from both the Field and Headquarters.
  • UNHCR specific learning/ training activities (i.e Management Learning Programme Protection Learning Programme).Functional Skills

    EX-Intergovernmental Organization/International Organization (United Nations or similar);

    EX-Field experience with UNHCR and/or with other humanitarian organizations;

    EX-HQs experience with UNHCR and/or with other humanitarian organizations;

    *MG-5 years of managerial experience;

    (Functional Skills marked with an asterisk

  • are essential)Language Requirements

    For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

    For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

    For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

Position Competencies

  • C001L4 – Accountability Level 4
  • C002L4 – Teamwork & Collaboration Level 4
  • C003L4 – Communication Level 4
  • C004L4 – Commitment to Continuous Learning Level 4
  • C005L4 – Client & Result Orientation Level 4
  • C006L4 – Organizational Awareness Level 4
  • M001L4 – Empowering and Building Trust Level 4
  • M002L4 – Managing Performance Level 4
  • M006L4 – Managing Resources Level 4
  • M005L4 – Leadership Level 4
  • M003L4 – Judgement and Decision Making Level 4
  • M004L4 – Strategic Planning and Vision Level 4
  • X007L4 – Political Awareness Level 4
  • X001L4 – Analytical Thinking Level 4
  • X008L4 – Stakeholder Management Level 4

Additional Information

The UNHCR workforce consists of many diverse nationalities cultures languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race colour sex national origin age religion disability sexual orientation and gender identity.

Additional Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application interview meeting travelling processing training or any other fees).

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  • Assist the Representative in the overall management of UNHCRÂ’s activities and issues of concern within the country of assignment to ensure the effective and efficient use of financial and material resources within the rules and procedures of UNHCR.
  • Monitors the day-to-day operation of the office identify problems and take appropriate action to overcome these through constructive changes.
  • Ensure that the administrative budget and post requirements are finalised accurately and incorporated into the Country Operations Plan.
  • Liaise where applicable with staff in other offices in the country of responsibility to ascertain that the quality of administrative support being provided is adequate.
  • Maintain an up-to-date and detailed understanding of UNHCR administrative policies and procedures in order to provide accurate information.
  • Manage personnel through regular performance appraisals coaching and assessments of staff training and development needs.
  • Ensure that essential services for the general welfare of staff i.a. living and working conditions health education recreation etc. are in place. This includes the establishment of proper and efficient mechanisms to assist staff suffering from work-related pressure or post traumatic stress.
  • Play an active role in the Security Management Team (SMT) in the relevant country and the inter-agency security and contingency planning process; ensure that appropriate security measures and evacuation plans are in place to protect UNHCR staff; and that security guidelines and procedures as outlined by the Designated Offcial and UNDSS are complied with.
  • Act as Officer-in-Charge in the absence of the Representative.
  • Enforce local compliance with UNHCRÂ’s workplace standards.
  • In coordination with headquarters and the regional office enforce country-level compliance with UNHCRÂ’s financial rules.
  • Enforce compliance with UNHCRÂ’s human resources policies (e.g. policies on gender disabilities diversity ethics and HIV/AIDS).
  • Allocate resources to meet minimum standards for staff working and living conditions
  • Clear the submission of the country operations plan (admin budgets staffing levels and structures).
  • Represent UNHCR in UN and other operations management fora.
  • Enforce compliance with UNHCRÂ’s global strategies protocols and guidelines.
  • Perform other related duties as required.Â’Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    For P5 – 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree

    Field(s) of Education

    Business Administration; Economics; International Relations;

    Political Science; International Law; or other relevant field.

    (Field(s) of Education marked with an asterisk

  • are essential)Certificates and/or Licenses

    HCR Protection Learning Prg; HCR Management Lrng Prg;

    (Certificates and Licenses marked with an asterisk

  • are essential)Relevant Job Experience

    Essential

    Not specified.

    Desirable

  • Solid UNHCR experience from both the Field and Headquarters.
  • UNHCR specific learning/ training activities (i.e Management Learning Programme Protection Learning Programme).Functional Skills

    EX-Intergovernmental Organization/International Organization (United Nations or similar);

    EX-Field experience with UNHCR and/or with other humanitarian organizations;

    EX-HQs experience with UNHCR and/or with other humanitarian organizations;

    *MG-5 years of managerial experience;

    (Functional Skills marked with an asterisk

  • are essential)Language Requirements

    For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

    For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

    For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

  • C001L4 – Accountability Level 4
  • C002L4 – Teamwork & Collaboration Level 4
  • C003L4 – Communication Level 4
  • C004L4 – Commitment to Continuous Learning Level 4
  • C005L4 – Client & Result Orientation Level 4
  • C006L4 – Organizational Awareness Level 4
  • M001L4 – Empowering and Building Trust Level 4
  • M002L4 – Managing Performance Level 4
  • M006L4 – Managing Resources Level 4
  • M005L4 – Leadership Level 4
  • M003L4 – Judgement and Decision Making Level 4
  • M004L4 – Strategic Planning and Vision Level 4
  • X007L4 – Political Awareness Level 4
  • X001L4 – Analytical Thinking Level 4
  • X008L4 – Stakeholder Management Level 4

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