Camp Manager, Ethiopia

International Rescue Committee (IRC)

Contract
Posted 1 week ago

Job Features

Job CategoryProject Management(NGO/International Org)

Camp Manager

Ethiopia

Job Title: Camp Manager

Sector: Administrative/General Office

Employment Category: Fixed Term

Employment Type: Full-Time

Location: Ethiopia

Job Description

Background: The International Rescue Committee one of the world’s largest humanitarian international NGOs provides relief rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refuguees in six regions in Ethiopia implementing emergency and development programs in health water and sanitation economic recovery and development (ERD) women’s protection and empowerment education child protection and multi-sectoral emergency response.

Summary of duties and responsibilities

Under the direct supervision of the Field Coordinator the Camp Manger is responsible for overall management of all IRC programs at Tsore and Sherkole refugee camp. The position holder service as IRC representative in Tsore and Sherkole refugee camp upholding the mission directive and policies of IRC. The camp manager is focal person for safety and security of IRC staffs and assets at Tsore and Sherkole refugee camps.

Detailed Responsibilities and Tasks

Operations: Supply chain

  • Ensure camp level procurement system that aligns with IRC and donor protocols. This involves effective communication and working relations with technical program managers support sector heads and Field Coordinator to ensure planned and timely procurements and payments.
  • Ensure the logistics team works with procurement plans (monthly quarterly) and authorized and ATC cleared suppliers.
  • Approve Purchase Requests (PRs) for all camp programs as per the authority threshold and review those PRs beyond the authority threshold prior to Field Coordinator approval.
  • Verify/approve all camp-based payments /purchase requests regarding daily laborers or monthly incentives etc. for the camp within the given threshold.
  • Supervise camp level warehouse management (using warehouse monitoring tools) control and use of IRC supplies and assets and report to field office regarding any misuse theft or damage to IRC properties.
  • Approve store release (SRs) for all camp programs as per IRC warehouse management protocols.
  • Conduct monthly spot checks and ensure quarterly spot checks by staff from responsible sectors.
  • In collaboration with the supply chain team and program managers ensure planned and reasonable allocation of IRC resources (facilities equipment vehicles) and also ensure that supply chain team maintains operations and maintenance protocols.
  • Jointly with supply chain team and program managers ensure the conduct and documentation of asset/equipment survey as per set timelines; submit asset disposal and stock adjustment plans to the field office.
  • Conduct monthly semiannual and annual inventories as directed by the Field Coordinator.

Human Resource Management

  • Assist the field office in making sure that IRC personnel policy IRC refugee staff policy and IRC required reporting policies (MRPs) are respected and practiced in accordance with police in close collaboration with field SMT.
  • Line-manage camps-based sector staff and ensure all staffs performance objectives are set timely and staffs have clear understanding about their roles and responsibilities.
  • Maintain system and IRC standard methodologies for regular staff performance evaluation and assist the office in developing a framework for staff career development (mentor and training).
  • Ensure camp based staffs are deployed in a timely manner by applying standard procedures for staff recruitment.
  • Provide counseling and support in resolution of employee workplace quarrel. Propose and/or take corrective measures within IRC’s personnel policies when vital.
  • Authorize staff in the mandated camp when travelling out of their duty stations for IRC business as per the IRC personnel policy procedures and guidelines.

Finance

  • Ensure appropriate cash management system is implemented in the camps. This includes cash transfer and handling of the field level petty cash and cash in office mechanisms.
  • Facilitate timely submission of cash projection by respective program and support sector representatives refugee staff’s payment sheet construction labor cost and daily laborers’ sheet etc for timely action by the field finance department.
  • Approve all payments (procurement travel disbursements refugee staffs’ incentive daily laborers’ sheet) up to the camp manager’s threshold.
  • Verify/review all payments beyond the camp manager authority level before they are reviewed by finance and approved by the Field Coordinator/SMT in Addis.
  • Review and ensure camp based financial reports are accurate and meet IRC and donor reporting requirements.

Program Management:

Program development:

  • Assist program staffs to ensure beneficiary communities are involved in the design implementation monitoring and evaluation of all IRC programs.
  • Ensure timely submission of field level required reports (sector reports management donor and government reports).
  • Contribute to IRC’s institutional learning for example in relation to new ways of planning and project implementation.

Representation and Coordination:

  • Represent IRC from duty station at the mandated refugee camp (s): The tasks include serve as focal person for any information shared with or received from camp level agencies and surrounding community representatives; prepare and report required updates and regular reports on all IRC activities to agencies and donor (s); assist the field office in facilitating donor monitoring visits.
  • Actively pursue good coordination and working relationships with relevant actors government (ARRA local administration) Donors (UNHCR PRM ECHO SV IRISH AID NOVO etc) and Implementing partners (IPs) refugees’ representatives (RCC WOAs) and host/local community representatives and informal leaders.
  • Participate at camp level inter-agency meetings; facilitate regular meetings with camp leaders camp level IPs local authorities and other community-based associations as pivotal to develop good will and support for all program activities.
  • Maintain office records disseminate information and correspondence from field office IRC Addis IPs donors to all operation and program at camp level and vice-versa.

Safety Security and Health:

  • Provide assistant to the field office in updating field security management plan in facilitating security related trainings to camp based staff and implementation of the plan.
  • Supervise security/safety situation in the designated camp context and ensure incidents are reported to the Field coordinator for further analysis planning and implementation of safety and mitigation measures.
  • Develop/adapt standard local context specific vehicle safety policies and assure that they are consistently implemented in collaboration with field logistics focal person.
  • Conduct regular discussions with key staffs to identify and settled approaches to address staff wellness and sense of security.
  • Ensure all camp-based staffs understand IRC Ethiopia Health and Insurance Policy and utilize insurance provisions jointly with Admin/HR person.
  • Assess design and implement different ways of improving IRC camp environment in consultation with the camp staff and field office. Adapt and develop site specific IRC compound management protocols including staff Canteen.

Leadership:

  • Encourage key staff to participate in problem solving and in the decision making process. Monitor and address work related misunderstanding in consultation with the field coordinator
  • Exercise reasonable level of delegation of roles to key staffs
  • Maintain a system to strengthen inter-departmental teamwork by facilitating willing to take action sector specific and regular staff meetings.
  • Preserve close open and professional relationships with all staff.

Minimum Qualifications

  • MA/MSc/BA/BSc in Development Management Business Management Hydraulic Engineering Social Work or related field of studies.
  • Four years of proven experience for MA/MSc and Five years for BA/BSc holders
  • Ability to deliver a concise quality reports in English; demonstrated experience in proposal development including practical experience with budgeting log frame development and writing of technical descriptions; excellent spoken English skills; and additional local languages is a plus
  • Management of multi-sector projects at international NGOs preferably in refugee camps is highly required.
  • Demonstrated ability and experience in working in an emergency and post emergency/recovery program.
  • Excellent project management/administration experience; excellent representational communication and interpersonal negotiation skills.
  • Experience in working with multicultural and diversified workforce.
  • Proven Ability to work under pressure
  • Good knowledge of humanitarian and protection principles.
  • Proven management and leadership skills.
  • Excellent computer skills: MS Word Excel Power point outlook

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race sex color national origin religion sexual orientation age marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity Service and Accountability. In accordance with these values the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse Child Safeguarding Anti Workplace Harassment Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave gender-sensitive security protocols and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race sex color national origin religion sexual orientation age marital status veteran status disability or any other characteristic protected by applicable law.

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  • Ensure camp level procurement system that aligns with IRC and donor protocols. This involves effective communication and working relations with technical program managers support sector heads and Field Coordinator to ensure planned and timely procurements and payments.
  • Ensure the logistics team works with procurement plans (monthly quarterly) and authorized and ATC cleared suppliers.
  • Approve Purchase Requests (PRs) for all camp programs as per the authority threshold and review those PRs beyond the authority threshold prior to Field Coordinator approval.
  • Verify/approve all camp-based payments /purchase requests regarding daily laborers or monthly incentives etc. for the camp within the given threshold.
  • Supervise camp level warehouse management (using warehouse monitoring tools) control and use of IRC supplies and assets and report to field office regarding any misuse theft or damage to IRC properties.
  • Approve store release (SRs) for all camp programs as per IRC warehouse management protocols.
  • Conduct monthly spot checks and ensure quarterly spot checks by staff from responsible sectors.
  • In collaboration with the supply chain team and program managers ensure planned and reasonable allocation of IRC resources (facilities equipment vehicles) and also ensure that supply chain team maintains operations and maintenance protocols.
  • Jointly with supply chain team and program managers ensure the conduct and documentation of asset/equipment survey as per set timelines; submit asset disposal and stock adjustment plans to the field office.
  • Conduct monthly semiannual and annual inventories as directed by the Field Coordinator.
  • Assist the field office in making sure that IRC personnel policy IRC refugee staff policy and IRC required reporting policies (MRPs) are respected and practiced in accordance with police in close collaboration with field SMT.
  • Line-manage camps-based sector staff and ensure all staffs performance objectives are set timely and staffs have clear understanding about their roles and responsibilities.
  • Maintain system and IRC standard methodologies for regular staff performance evaluation and assist the office in developing a framework for staff career development (mentor and training).
  • Ensure camp based staffs are deployed in a timely manner by applying standard procedures for staff recruitment.
  • Provide counseling and support in resolution of employee workplace quarrel. Propose and/or take corrective measures within IRC’s personnel policies when vital.
  • Authorize staff in the mandated camp when travelling out of their duty stations for IRC business as per the IRC personnel policy procedures and guidelines.
  • Ensure appropriate cash management system is implemented in the camps. This includes cash transfer and handling of the field level petty cash and cash in office mechanisms.
  • Facilitate timely submission of cash projection by respective program and support sector representatives refugee staff’s payment sheet construction labor cost and daily laborers’ sheet etc for timely action by the field finance department.
  • Approve all payments (procurement travel disbursements refugee staffs’ incentive daily laborers’ sheet) up to the camp manager’s threshold.
  • Verify/review all payments beyond the camp manager authority level before they are reviewed by finance and approved by the Field Coordinator/SMT in Addis.
  • Review and ensure camp based financial reports are accurate and meet IRC and donor reporting requirements.
  • Assist program staffs to ensure beneficiary communities are involved in the design implementation monitoring and evaluation of all IRC programs.
  • Ensure timely submission of field level required reports (sector reports management donor and government reports).
  • Contribute to IRC’s institutional learning for example in relation to new ways of planning and project implementation.
  • Represent IRC from duty station at the mandated refugee camp (s): The tasks include serve as focal person for any information shared with or received from camp level agencies and surrounding community representatives; prepare and report required updates and regular reports on all IRC activities to agencies and donor (s); assist the field office in facilitating donor monitoring visits.
  • Actively pursue good coordination and working relationships with relevant actors government (ARRA local administration) Donors (UNHCR PRM ECHO SV IRISH AID NOVO etc) and Implementing partners (IPs) refugees’ representatives (RCC WOAs) and host/local community representatives and informal leaders.
  • Participate at camp level inter-agency meetings; facilitate regular meetings with camp leaders camp level IPs local authorities and other community-based associations as pivotal to develop good will and support for all program activities.
  • Maintain office records disseminate information and correspondence from field office IRC Addis IPs donors to all operation and program at camp level and vice-versa.
  • Provide assistant to the field office in updating field security management plan in facilitating security related trainings to camp based staff and implementation of the plan.
  • Supervise security/safety situation in the designated camp context and ensure incidents are reported to the Field coordinator for further analysis planning and implementation of safety and mitigation measures.
  • Develop/adapt standard local context specific vehicle safety policies and assure that they are consistently implemented in collaboration with field logistics focal person.
  • Conduct regular discussions with key staffs to identify and settled approaches to address staff wellness and sense of security.
  • Ensure all camp-based staffs understand IRC Ethiopia Health and Insurance Policy and utilize insurance provisions jointly with Admin/HR person.
  • Assess design and implement different ways of improving IRC camp environment in consultation with the camp staff and field office. Adapt and develop site specific IRC compound management protocols including staff Canteen.
  • Encourage key staff to participate in problem solving and in the decision making process. Monitor and address work related misunderstanding in consultation with the field coordinator
  • Exercise reasonable level of delegation of roles to key staffs
  • Maintain a system to strengthen inter-departmental teamwork by facilitating willing to take action sector specific and regular staff meetings.
  • Preserve close open and professional relationships with all staff.
  • MA/MSc/BA/BSc in Development Management Business Management Hydraulic Engineering Social Work or related field of studies.
  • Four years of proven experience for MA/MSc and Five years for BA/BSc holders
  • Ability to deliver a concise quality reports in English; demonstrated experience in proposal development including practical experience with budgeting log frame development and writing of technical descriptions; excellent spoken English skills; and additional local languages is a plus
  • Management of multi-sector projects at international NGOs preferably in refugee camps is highly required.
  • Demonstrated ability and experience in working in an emergency and post emergency/recovery program.
  • Excellent project management/administration experience; excellent representational communication and interpersonal negotiation skills.
  • Experience in working with multicultural and diversified workforce.
  • Proven Ability to work under pressure
  • Good knowledge of humanitarian and protection principles.
  • Proven management and leadership skills.
  • Excellent computer skills: MS Word Excel Power point outlook

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