CO Finance Officer – Disbursement Section

Plan International Ethiopia

Contract
Addis Ababa
Posted 1 week ago

Job Features

Job CategoryAccounting and Finance(Banking/Economics/Grant/Cash/Audit)
Job LevelJunior Level(1+2)
DeadlineNov 27 2020

Job Description

role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to   children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The post holder is responsible to provide supports on jobs not only specific to the Country Office but also on those jobs which are country wide in nature.

 Dimensions of the Role

  • Prepare summery sheet for monthly payroll and post it within the time period.
  • Post transactions that comes through the process of log department.
  • Prepare/Post travel, Purchase and project advances.
  • Work on prepayment balances and their subsequent monthly amortization like office rentals, GPA insurance, etc.

·         Share & Prepare part of quarterly and year end schedules/ Reports related to the area of   the Job assigned.

Accountabilities

·         Prepare checks for payments coming through log. Dept. system

·         Prepare/update/facilitate bank signatory lists and new bank opening.

·         Maintain/ update/review staff medical fund before processing subsequent staff refunds.

·         Prepare summery sheet for monthly payroll and post it within the time period.

·         Prepare/post Local Travel advances.

·         Prepare/post purchase advances.

·         Prepare/Post Project advances.

·         Review Monthly Staff Outstanding advances and Communicate to the payroll team.

·         Prepare/Post Petty cash replenishments.

·         Review Cash deposit slips.

·         Maintain register sheets with their specific type for prepayments & their subsequent monthly amortizations of Office, Warehouse and Expatriate Residential Rents

·          Maintain register sheets for country office staff GPA insurance prepayments & their

  Subsequent monthly amortizations

·         Distribution checks to beneficiaries timely.

·         Share & Prepare part of quarterly and year end schedules/ Reports related to the area of the Job assigned.

·         Perform other activities by self-initiative and /or instructed by the supervisor.

·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internally:

Communicates with the department team, with budget holders, PA finance coordinators, CO staff, etc.

   Externally:

·         External vendors, etc. 

Job Requirement

Technical expertise, skills and knowledge

Essential

·         B.A. degree in Accounting.  At least five years of relevant experience (after graduation) with Financial processing

Desirable Knowledge

·         Open to new idea.

·         Working knowledge at NGO environment.

·         Flexible behaviour.

·         Knowledge of accounting and Ethiopian tax laws

·         Good analytical skill and Personal judgement

 

 

Skills Specific to the Post

·         Knowledge on computer applications; Excel, word, etc.

·         Good communication skills

·         Who can manage stress full working environment

Competencies and values

·         Promotes initiatives

·         Ethical, supportive and team player

·         Self-motivated and self-starter

·         Able to work with minimum supervision on his/ her  area of assignments

·         Enthusiasm to represent Plan International Ethiopia to others in good faith

Leadership Attitudes & Behaviours

·         Able to appreciate team work and willing to work towards common goals.

Plan International’s Values in Practice

We are open and accountable

·         Promotes a culture of openness and transparency, including with sponsors and donors.

·         Holds self and others accountable to achieve the highest standards of integrity.

·         Consistent and fair in the treatment of people.

·         Open about mistakes and keen to learn from them.

·         Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

·         Articulates a clear purpose for staff and sets high expectations.

·         Creates a climate of continuous improvement, open to challenge and new ideas.

·         Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

·         Evidence-based and evaluates effectiveness.

We work well together

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

 

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The post holder will work at the country office located in Addis Ababa and is required to spend his/her significant time for an office works but sometimes may be required to visit program area. 

Level of contact with children

Status of contact: No contact or very low frequency of interaction with children

 

How to Apply

The closing date for the application is November 27, 2020. Qualified candidates should submit their application with the below link.

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=39114&company=PlanInt

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

·         Applications and CVs written in English will be accepted and

·         Shortlisted candidates will be contacted.

·         Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.

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