EXTERNAL VACANCY ANNOUNCEMENT
Emergency Logistics Officer
CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.
Date: September 1, 2021
Vacancy No: 150/21
No of Positions; (One)
Type of Employment- Definite for Six Months
Duty base and Position: Addis Ababa
Dead Line: September 11, 2021
The Emergency Logistics Officer is responsible and accountable for ensuring proactive tracking and follow up in the key program support areas such as procurement, administration, human resources and logistics for Emergency Unit. S/he will provide technical support to ensure effective and timely implementation of emergency projects.
MAJOR RESPONSIBILITIES AND TASKS
· Together with Sector Advisors, prepare procurement plan for each project, follow up and make sure procurements are happening timely as per the plan.
- Engage in proposal development to assist technical advisors in developing logistics along with support plans, budget requirements for emergency supplies.
- Assist Sector Advisors and all requestors by providing information required for procurement planning.
- Review procurement plan regularly to ensure requisitions are being raised on a timely manner.
- Maintain personnel dash board to track and follow up on the progress of HR requests/recruitment need of each emergency project.
· Maintain dashboard for rental vehicles and track purchase requests and purchase orders and make sure vendor payments are effected regularly and timely within the project lifespan.
- Follow up on activities once purchase order is awarded by procurement team to selected vendors, arrange transportation and track shipments to ensure timely arrival and the shipment and delivery process adhere to the organization’s regulations and procedures.
- Using information provided in the weekly procurement status report and field office information, compile Purchase Orders and pending commitments for pipeline analysis of emergency projects.
- Closely work with program, grants and procurement and involve in pipeline analysis of emergency projects focusing on online and offline purchase requests, purchase orders and other commitments.
· Initiate discussion with program, grants, HR and procurement teams when concerning issues are identified in the tracking exercise.
· Closely work with procurement and finance to check vendor contracts and payment times are linked to project timeline and make sure vendors are paid timely for the services they rendered to emergency projects.
· When necessary provide roving service and on-site support to field office teams on administration, logistics and procurement mainly in newly set up offices/responses.
· Support in establishment of centralized filing system and consolidate information on the response of CARE Ethiopia.
· Prepare periodic HR and Procurement reports.
· Ensure all lease agreements for warehouse are timely renewed or cancelled/ terminated in line with CARE Ethiopia’s policy & procedures and standard practices.
· Organize orientation program for new Emergency Unit’s staff in collaboration with HR Unit.
· Ensure logistics requirements in emergency operations take gender-specific needs into consideration
· Any other tasks as requested by the Program and Operations Manager and Program Coordinator.
GENDER EQUALITY AND PREVENTION OF SEXUAL EXPLOITATION AND ABUSESHEA
- Contribute to an environment within CARE’s workplaces, programming, and communities where CARE works that is free from sexual harassment, exploitation, and abuse.
- Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
- Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.
A) EDUCATION & EXPIRIANCE
§ 3 years of relevant experience with the first degree and 2 years of relevant experience plus post graduate degree in Business Administration, Procurement /Purchasing, Logistics or other related fields.
§ Humanitarian experience, project management skills and accounting background
B) TECHNICAL SKILLS
- Proven language proficiency in written and spoken English and Amharic.
- Good computer proficiency (i.e. Ms. Word, excel,)
- Firm belief in gender equality and sensitivity to vulnerable groups
- Team player, flexible and ability to work under multi-cultural working setting
- Agility for learning, communication and strong interpersonal skills
- Ability to meet deadlines
- Ability to work in a stressful situation, multi task and problem solver.
- Diversity, excellence, integrity, respect, analytical skill, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success, customer focus and information monitoring.
How to Apply
CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.
· CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.
· By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.
· HOW TO APPLY
· If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through ethiojobs.
· Only short-listed candidates will be contacted.
· Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!
· CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.