General Service and Property Management Head

Belima International Business PLC/Daily Water

Fulltime
Oromia
Posted 4 months ago

Job Features

Job CategoryLogistics(Warehouse/Purchasing/Procurement/Supply Chain/Distribution)
Job LevelSenior Level(5+9)
DeadlineAug 10 2020

Job Description

The General Services and Property Administration head is responsible to plan, direct or coordinate general and administrative services of the company including facilities planning and maintenance, property Insurance and other office support services. He/she provides leadership in planning, managing, implementing, and maintaining systems and procedures to ensure the smooth operations and effectiveness of office support services in the company.

MAJOR RESPONSIBILITIES:

  • Manage general service support operations and property administration;
  • Lead the development/adaptation of general services and property administration guidelines and procedures such as property admin, leases, motor pool, fuel and utilities management and maintenance, insurance. 
  • Manage all vehicles of transport and  Sales Vans  contracts with service providing companies and vendors including insurance companies, travel agency, equipment/furniture maintenance companies, etc;
  • Ensure regular review of all service contracts with service providers and vendors for competitiveness in the market so as to obtain the best value for money;
  • Ensure the proper management and regular maintenance of all office vehicles, including rented vehicles, their gas usage and ensure that they are inspected and registered with government offices, repairs of property, grounds or utilities in the offices and also for expatriate housing;
  • Ensure that all important documents related to general services operations and administration including contract agreements, correspondences are kept appropriately;
  • Ensure that office furniture and equipment inventory is regularly updated and ensure regular maintenance of office equipment as and when needed;
  • Work closely with Finance team to ensure an annual Fixed Asset Report is prepared, then updated based on regular  inventory count including overseeing the disposal properties;
  • Work closely with HR office for tracking issues related to entitlements/working tools;
  • Ensure that company’s properties are insured, the list of property is updated, and there is follow up on any insurance claims;
  • Lead work space arrangements for staff, configuring office and common areas, and organize furniture and other procurement, repairs and improvements as needed;
  • Manage expatriate staff and dependents, visitors and guests work and resident permits, visas, etc;
  • Provide relocation support to any expatriate staff including in the identification of housing, negotiating leases, establishing services such as utilities, clearing shipments through customs, obtaining work & resident permits, drivers licenses. and providing other assistance to facilitate entry into or departure from country;
  • Travel to other sites to provide support in general services and property administrations;
  • Collecting rent and other property fees from tenants and individual owners\
  • Paying property expense such as insurance premiums and maintenance costs
  • Reporting the property’s financial status, occupancy and expiring leases to property owners
  • Inspecting properties and arranging for repairs and new materials as required
  • Arranging contracts for maintenance, trash removal, landscaping, security and other ongoing services and managing disputes with these service providers where appropriate
  • Property Managers are responsible for the efficient management of Factory, Transport vehicles and commercial properties. This involves determining rates, marketing and handling tenant relations, and overseeing maintenance.
  • Any other duties as assigned by the supervisor;

Job Requirement

  • Bachelor’s degree in Management, Property Administration
  • At least Six (6) years proven experience in similar positions having supervisory responsibilities;
  • Knowledge of property asset administrative systems, and development of working policy, manuals, procedures;
  •   Excellent management, supervision/mentoring and organizational skills
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  • Ability to work proactively, organize and manage own work and assist others to do the same
  • Computer literacy and ability to use all Office programs 
  • Fluency in Amharic and English is required

Job Requirement

Job Requirement

  • Bachelor’s degree in Management, Property Administration
  • At least Six (6) years proven experience in similar positions having supervisory responsibilities;
  • Knowledge of property asset administrative systems, and development of working policy, manuals, procedures;
  •   Excellent management, supervision/mentoring and organizational skills
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
  • Ability to work proactively, organize and manage own work and assist others to do the same
  • Computer literacy and ability to use all Office programs 
  • Fluency in Amharic and English is required

How to Apply

through ethiojons.net or  applydailywater@gmail.com

Apply Online
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