Partnership Officer, Ethiopia

International Rescue Committee (IRC)

Contract
Posted 1 week ago

Job Features

Job CategoryProject Management(NGO/International Org)

Partnership Officer

Ethiopia

Job Title: Partnership Officer

Sector: Grants

Employment Category: Regular

Employment Type: Full-Time

Location: Ethiopia

Job Description

Background: The International Rescue Committee one of the world’s largest humanitarian international NGOs provides relief rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia implementing emergency and development programs in health water and sanitation economic recovery and development (ERD) women’s protection and empowerment education child protection and multi-sectoral emergency response.

Scope

We are hiring a Partnership officer. Join the team!

The Partnerships Officer is responsible for helping to identify and assess new partners facilitating and tracking sub-projects and agreements and highly involved on sub-grant monitoring and evaluation. A large portion of IRC Ethiopia’s partnerships/sub-grants portfolio falls within the emergency response program but includes other sectors and projects as well. The position is based in Addis Ababa but will require travel to the field in Ethiopia and occasional travel overseas for conferences and trainings. The position will report to the Partnership Manager. The Partnerships Team sits in the Grants and Partnerships Unit of IRC Ethiopia.

Essential functions

Partnerships/Sub-Grant Processes:

  • In collaboration with the Partnership Manager institutes the global PEERS policy. Includes supporting efficient and responsive processes sound recordkeeping systems and sub-award management.
  • Participates in and supports in all Partnerships meetings including weekly team meetings monthly Finance & Partnership Coordination Meetings.
  • Maintain an up-to- date partnership tracker and monitoring schedule – for respective portfolio of sub awards.
  • Contribute to the mapping of potential partners for emergency response with a particular emphasis on local organizations.
  • Take part in updating of IRC’s database that catalogues all past and potential future partners on a continual basis.
  • Support the operational and technical staff as needed in the organization and facilitation of capacity and risk assessments for potential partners.
  • Coordinate the internal sub-award proposal review and approval process as needed.
  • Assure high-quality implementation by supporting sub-grant opening review and closing meetings.
  • Support the development of partnership templates and contracts/agreements in conjunction with the Supervisor.
  • Work closely and coordinate with IRC Operations Finance and Grants & Partnership Departments to ensure compliance with grant/sub-grant requirements.
  • Lead and facilitate capacity building of partner NGOs and local community organizations. Contribute to development of training materials.

Partner Monitoring:

  • Support emergency response and other internal teams in supervising sub-grantees/partners for donor compliance and progress against objectives contributing to monitoring tools development as needed.
  • Liaise with sub-grantees for timely submission of accurate financial and activity reports.
  • Collaborate closely with relevant departments so that all reporting templates are updated and shared with sub-grantees on a timely basis.

Documentation and Reporting:

Representation and Special Tasks:

  • Support the Partnerships Coordinator and Partnership Manager as needed to ensure all deadlines are met on time and that all products are of high quality.
  • Take responsibility for miscellaneous projects not falling under responsibilities underlined in this job description as requested by the Partnership Coordinator and/or Partnership Manager.
  • Support the Partnership Manager in communication with relevant HQ departments including finance compliance and regional programs units.

Minimum Qualifications

  • Excellent Amharic and English writing & speaking skills are required and are the most important requirement for this position.
  • Proven experience in coordination of multiple partners (internal and external).
  • Bachelor’s degree in business administration or relevant field from a recognized university with a minimum of three years of relevant experience. Strong preference will be given to candidates with previous experience in partnership management consortium/network management or sub-grant/partner identification and management.
  • Experience facilitating sub-grants including proposal review agreement development and monitoring strongly desired.
  • Familiarity with USG (e.g. USAID/OFDA PRM) and ECHO rules and regulations.
  • Program development experience including development of key project documents such as logical frameworks monitoring tools etc.
  • Experience drafting and implementing capacity building programs is a plus.
  • Computer literate (MS Word Excel PPT). Budgeting experience required.
  • NGO experience in similar position is preferred.
  • Good communication and interpersonal skills.

Personal specifications:

  • Able to work under pressure long work hours and high workload.
  • Ability to independently coordinate work and prioritize tasks.
  • Self-motivated honest highly responsible and punctual.
  • Ability to work both independently and as part of a team.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race sex color national origin religion sexual orientation age marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity Service and Accountability. In accordance with these values the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse Child Safeguarding Anti Workplace Harassment Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave gender-sensitive security protocols and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race sex color national origin religion sexual orientation age marital status veteran status disability or any other characteristic protected by applicable law.

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  • In collaboration with the Partnership Manager institutes the global PEERS policy. Includes supporting efficient and responsive processes sound recordkeeping systems and sub-award management.
  • Participates in and supports in all Partnerships meetings including weekly team meetings monthly Finance & Partnership Coordination Meetings.
  • Maintain an up-to- date partnership tracker and monitoring schedule – for respective portfolio of sub awards.
  • Contribute to the mapping of potential partners for emergency response with a particular emphasis on local organizations.
  • Take part in updating of IRC’s database that catalogues all past and potential future partners on a continual basis.
  • Support the operational and technical staff as needed in the organization and facilitation of capacity and risk assessments for potential partners.
  • Coordinate the internal sub-award proposal review and approval process as needed.
  • Assure high-quality implementation by supporting sub-grant opening review and closing meetings.
  • Support the development of partnership templates and contracts/agreements in conjunction with the Supervisor.
  • Work closely and coordinate with IRC Operations Finance and Grants & Partnership Departments to ensure compliance with grant/sub-grant requirements.
  • Lead and facilitate capacity building of partner NGOs and local community organizations. Contribute to development of training materials.
  • Support emergency response and other internal teams in supervising sub-grantees/partners for donor compliance and progress against objectives contributing to monitoring tools development as needed.
  • Liaise with sub-grantees for timely submission of accurate financial and activity reports.
  • Collaborate closely with relevant departments so that all reporting templates are updated and shared with sub-grantees on a timely basis.
  • Support the Partnerships Coordinator and Partnership Manager as needed to ensure all deadlines are met on time and that all products are of high quality.
  • Take responsibility for miscellaneous projects not falling under responsibilities underlined in this job description as requested by the Partnership Coordinator and/or Partnership Manager.
  • Support the Partnership Manager in communication with relevant HQ departments including finance compliance and regional programs units.
  • Excellent Amharic and English writing & speaking skills are required and are the most important requirement for this position.
  • Proven experience in coordination of multiple partners (internal and external).
  • Bachelor’s degree in business administration or relevant field from a recognized university with a minimum of three years of relevant experience. Strong preference will be given to candidates with previous experience in partnership management consortium/network management or sub-grant/partner identification and management.
  • Experience facilitating sub-grants including proposal review agreement development and monitoring strongly desired.
  • Familiarity with USG (e.g. USAID/OFDA PRM) and ECHO rules and regulations.
  • Program development experience including development of key project documents such as logical frameworks monitoring tools etc.
  • Experience drafting and implementing capacity building programs is a plus.
  • Computer literate (MS Word Excel PPT). Budgeting experience required.
  • NGO experience in similar position is preferred.
  • Good communication and interpersonal skills.
  • Able to work under pressure long work hours and high workload.
  • Ability to independently coordinate work and prioritize tasks.
  • Self-motivated honest highly responsible and punctual.
  • Ability to work both independently and as part of a team.

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