Programme Assistant, Addis Ababa, Ethiopia

United Nations Office on Drugs and Crime

Contract
Addis Ababa
Posted 4 weeks ago

Job Features

Job CategoryProject Management(NGO/International Org)

Posting Title: Programme Assistant G5

Job Code Title: Programme Management Assistant

Department/Office: United Nations Office on Drugs and Crime

Duty Station: ADDIS ABABA

Posting Period: 07 July 2020 – 05 August 2020

Job Opening Number: 20-Programme Management-UNODC-138031-R-Addis Ababa (O)

United Nations Core Values: Integrity Professionalism Respect for Diversity

Organisational Setting and Reporting

This position is located in the UNODC Programme Office in Ethiopia (POETH) with duty station in Addis Ababa (Ethiopia) under the UNODC Regional Office for Eastern Africa (ROEA). Within the framework of the UNODC Regional Programme for Eastern Africa (2016-2021) the incumbent will work under the overall supervision of the UNODC Representative for Eastern Africa (ROEA) and under the direct supervision of the Programme Management Officer heading the Transnational Organized Crime and Illicit Trafficking Programme for Eastern Africa and the relevant Programme Coordinator in Addis Ababa (POETH).

For more information on UNODC please visit our website: www.unodc.org

Responsibilities

Within assigned authority the incumbent will be responsible for the following duties:

  • Assist in the coordination of project planning and preparation work for various countering Transnational Organized Crime and Illicit Trafficking programming activities in Ethiopia and Eritrea.
  • Compile summarize and present basic information/data on specific projects and related topics or issues.
  • Review project documents especially cost plans/budgets for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
  • Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
  • Assist in the coordination of project planning and preparation work for various countering Transnational Organized Crime and Illicit Trafficking programming activities in Ethiopia and Eritrea.
  • Compile summarize and present basic information/data on specific projects and related topics or issues.
  • Review project documents especially cost plans/budgets for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
  • Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
  • Serve as focal point for administrative coordination of project implementation activities involving extensive liaison with a national staff in the different country offices in Ethiopia and Eritrea.
  • Obtain necessary clearances process and follow-up on administrative actions e.g. recruitment and appointment of consultants travel arrangements training/study tours authorization of payments disbursement of funds procurement of equipment and services etc.
  • Compile summarize and enter data on project delivery; draft related status reports identifying shortfalls in delivery budget overruns etc. and bring to the attention of management.
  • Assist in drafting correspondence on budget-related issues and prepare and update periodic reports briefing notes graphic and statistical summaries accounting spreadsheets etc.
  • Provide general office assistance; respond to complex information requests and inquiries; review log and route incoming correspondence; set up and maintain files/records; organize meetings workshops; handle routine administrative tasks such as maintaining attendance records assessing telephone billing etc.
  • Perform other work-related duties as assigned.
  • 4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Get More Detail or Apply by this link :

Apply Online
(allow file type in pdf,doc,docx,odt,rtf,txt)


it means agreed to provide your information to third parties.