Project Management Support Officer, Addis Ababa, Ethiopia

United Nations Office for Project Services (UNOPS)

Contract
Addis Ababa
Posted 10 months ago

Job Features

Job CategoryBusiness(Management/Development/Consultancy/Plan)

The United Nations Office for Project Services (UNOPS) – Ethiopia Office is going to implement a project funded by Japan government in the East Welega zone of Oromia region. The project covers school and communal latrine construction in response to the IDP returnees need.

In line with its initiative to strive for organizational excellence the UNOPS Ethiopia Office is actively looking for highly motivated and competent candidates for the position of Project Support Officer.

UNOPS supports the successful implementation of its partners’ peacebuilding humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations governments and other partners to manage projects infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments our vision is to advance sustainable implementation practices always satisfying or surpassing our partners’ expectations.

With over 7000 personnel spread across 80 countries UNOPS offers its partners the logistical technical and management knowledge they need wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs while offering the benefits of economies of scale.

UNOPS supports the successful implementation of its partners’ peacebuilding humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations governments and other partners to manage projects infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments our vision is to advance sustainable implementation practices always satisfying or surpassing our partners’ expectations.

With over 7000 personnel spread across 80 countries UNOPS offers its partners the logistical technical and management knowledge they need wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs while offering the benefits of economies of scale.

UNOPS supports the successful implementation of its partners’ peacebuilding humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations governments and other partners to manage projects infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments our vision is to advance sustainable implementation practices always satisfying or surpassing our partners’ expectations.

With over 7000 personnel spread across 80 countries UNOPS offers its partners the logistical technical and management knowledge they need wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs while offering the benefits of economies of scale.

The Project Support Officer will be engaged in the overall coordination of the infrastructure and capacity development components of above mentioned projects. The incumbent of post will be responsible for the following specific tasks:

  • Ensure smooth implementation of the projects by actively engaging in supporting project services including recruitment procurement and financial management
  • Put in place a communication strategy and establish constructive donor relations promote donor visibility and develop new business opportunities to expand UNOPS Sudan services throughout Sudan
  • Coordinate the start-up of the project and integration of cross-cutting themes (capacity building environment gender equality)
  • Support the project teams in stakeholder communication donor and line ministries of projects as well as public relation matters
  • Actively engaged in supporting other Project Support Officers in ensuring smooth implementation of projects
  • Develop risk assessment and mitigation measures with input from the project team and ensure effective risks management procedures are followed
  • Put in place and continuously implement solid reporting mechanisms and produce periodic progress and financial reports
  • Actively engaged in the project monitoring and evaluation using established performance monitoring tools report on the results and assist to develop follow up actions if applicable
  • Contribute to the initiatives in support of the project sustainability and to realization of the project benefits
  • Facilitate information sharing and transfer of knowledge document lessons learned and beneficiary surveys and conduct stakeholder workshops
  • Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project
  • Represent the project teams at relevant workshops and consultations
  • Prepare and submit a final report detailing outputs and impact of the projects
  • Support the Project Manager and the Programme team in any other matter as required.

Monitoring and Progress Controls

  • Effective stakeholder coordination
  • Ensure smooth implementation of the projects by actively engaging in supporting project services including recruitment procurement and financial management
  • Put in place a communication strategy and establish constructive donor relations promote donor visibility and develop new business opportunities to expand UNOPS Sudan services throughout Sudan
  • Coordinate the start-up of the project and integration of cross-cutting themes (capacity building environment gender equality)
  • Support the project teams in stakeholder communication donor and line ministries of projects as well as public relation matters
  • Actively engaged in supporting other Project Support Officers in ensuring smooth implementation of projects
  • Develop risk assessment and mitigation measures with input from the project team and ensure effective risks management procedures are followed
  • Put in place and continuously implement solid reporting mechanisms and produce periodic progress and financial reports
  • Actively engaged in the project monitoring and evaluation using established performance monitoring tools report on the results and assist to develop follow up actions if applicable
  • Contribute to the initiatives in support of the project sustainability and to realization of the project benefits
  • Facilitate information sharing and transfer of knowledge document lessons learned and beneficiary surveys and conduct stakeholder workshops
  • Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project
  • Represent the project teams at relevant workshops and consultations
  • Prepare and submit a final report detailing outputs and impact of the projects
  • Support the Project Manager and the Programme team in any other matter as required.
  • Effective stakeholder coordination
  • Regular briefings on the projects’ activities
  • Accurate and timely reporting of the project progress and highlights
  • Submission of final report
  • A Master degree in Accounting Political Science Public Policy International Relations Public Administration Economic Business Administration Engineering or other relevant fields is required. Masters degree in the area is an added value. A Bachelor degree combined with years of relevant professional experience may be accepted in lieu of the Master degree.
  • Minimum 2 years of professional experience in project coordination and reporting is essential
  • Professional experience in an international organization and/or in post-conflict environments/developing countries is desirable
  • Experience in proposal writing projects monitoring and evaluation and donor liaising is desirable.
  • Fluency in English language is required .
  • Fluency in Japanese language is required.
  • Certification in project management (PMP or Prince 2) is an advantage.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies administrative instructions plans and procedures of the UN Security Management System and that of UNOPS.

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