RITD/ATPC:Individual Contractors, Addis Ababa, Ethiopia

UNECA - Economic Commission for Africa

Contract
Addis Ababa
Posted 1 week ago

Job Features

Job CategoryProject Management(NGO/International Org)

Posting Title: RITD/ATPC:Individual Contractors

Department/Office: Economic Commission for Africa

Duty Station: ADDIS ABABA

Posting Period: 07 April 2021 – 13 April 2021

Job Opening Number: 21-Economic Commission for Africa-152292-Individual Contractor

United Nations Core Values: Integrity Professionalism Respect for Diversity

Result of Service

– Effective attendance of routine activities of the Division including a wide range of office support administrative and logistics functions.

Work Location

Addis Ababa

Expected duration

The duration of the contract will be for a period of Nine (9) months starting from the date of signing the contract with UNECA/RITD.

Duties and

Responsibilities

Background

The Regional Integration and Trade Division(RITD) requires an Individual Contractor’s services in order to meet the increased level of effort essential to effectively execute its increased responsibilities due mainly to the leading role ECA is playing in the effort to get African countries to ratify the AfCFTA and its expeditious and effective implementation; the added responsibilities in the hands of the Division mean increased demand for staff assistants to support a large number of activities intended to support member States. The incumbent shall perform his/her duty under the African Trade Policy Center (ATPC).

Duties and Responsibilities: The Individual Contractor will work under the overall supervision and guidance of the Director of the Regional Integration and Trade Division (RITD) and the direct supervision of the Coordinator of African Trade Policy Center (ATPC). His/her duties and responsibilities are as follows:

  • Perform a variety of administrative duties including processing travel requests processing consultant’s recruitment’s and related documents preparing travel claims requests for office supplies and equipment etc.
  • Maintain files and databases including by managing individual case files ensuring that all related correspondence and other documentation are appropriately filed registered and followed up;
  • Assist in preparing travel and processing consultant’s recruitment’s related assignments related to the project (booking TR and expense reports)
  • Takes full responsibility for time management and scheduling on behalf of the chief section with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands and other meetings researching issues preparing briefing notes slides and subject files gathering relevant documentation etc.
  • Draft responses to routine correspondence notes and any other routine communications as required.
  • Prepare meeting minutes and monitor follow-up activities.
  • Oversees work of office support staff; establishes priorities and deadlines assigns work and reviews outputs upon completion; trains office support staff in administrative protocol and other relevant procedures.
  • Handles a wide range of administrative duties/processes (e.g. leave and attendance records timesheets travel arrangements visa applications expense statements telecommunications charges equipment purchase service and supply requisitions conference room bookings etc.).
  • Follow up on impending actions and deadlines
  • Perform a wide range of office support and administrative functions.
  • Assist in organizing special knowledge delivery events around the project
  • Researches compiles and organizes information and reference materials from various sources for reports work plans studies briefings meetings/conferences etc.
  • Provides secretarial administrative and logistics support to meetings boards committees conferences etc.
  • Liaise with service sections within ECA (Conference Section Travel etc.) in support of the implementation of the project.
  • Initiate contacts with targeted experts for knowledge delivery activities and events and facilitate their travel and participation.
  • Maintain electronic participation list at special knowledge delivery events.
  • Use standard word processing package to produce a variety of routing correspondence reports tables charts graphs required for events mentioned above.
  • Update and maintain lists of participants; documents reports and other materials for dissemination where possible using electronic formats; coordinates courier services.
  • Perform basics data entry and extraction functions.
  • Operate and maintain a variety of office equipment in the performance of basic office functions.
  • Deliver urgent mail/messages.
  • Perform other administrative duties as assigned.

Qualifications/special skills

Academic Qualifications: A High School Diploma is required. A Degree in Management Economics Business Administration or related field is highly advantageous.

Experience: A minimum of seven (7) years of experience in general office support or related area is required. A good understanding and operation of basic office data entry tools and computer software is an advantage.

Language: English and French are the working languages of the United Nations. For this post fluency in English is required.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION INTERVIEW MEETING PROCESSING OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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  • Perform a variety of administrative duties including processing travel requests processing consultant’s recruitment’s and related documents preparing travel claims requests for office supplies and equipment etc.
  • Maintain files and databases including by managing individual case files ensuring that all related correspondence and other documentation are appropriately filed registered and followed up;
  • Assist in preparing travel and processing consultant’s recruitment’s related assignments related to the project (booking TR and expense reports)
  • Takes full responsibility for time management and scheduling on behalf of the chief section with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands and other meetings researching issues preparing briefing notes slides and subject files gathering relevant documentation etc.
  • Draft responses to routine correspondence notes and any other routine communications as required.
  • Prepare meeting minutes and monitor follow-up activities.
  • Oversees work of office support staff; establishes priorities and deadlines assigns work and reviews outputs upon completion; trains office support staff in administrative protocol and other relevant procedures.
  • Handles a wide range of administrative duties/processes (e.g. leave and attendance records timesheets travel arrangements visa applications expense statements telecommunications charges equipment purchase service and supply requisitions conference room bookings etc.).
  • Follow up on impending actions and deadlines
  • Perform a wide range of office support and administrative functions.
  • Assist in organizing special knowledge delivery events around the project
  • Researches compiles and organizes information and reference materials from various sources for reports work plans studies briefings meetings/conferences etc.
  • Provides secretarial administrative and logistics support to meetings boards committees conferences etc.
  • Liaise with service sections within ECA (Conference Section Travel etc.) in support of the implementation of the project.
  • Initiate contacts with targeted experts for knowledge delivery activities and events and facilitate their travel and participation.
  • Maintain electronic participation list at special knowledge delivery events.
  • Use standard word processing package to produce a variety of routing correspondence reports tables charts graphs required for events mentioned above.
  • Update and maintain lists of participants; documents reports and other materials for dissemination where possible using electronic formats; coordinates courier services.
  • Perform basics data entry and extraction functions.
  • Operate and maintain a variety of office equipment in the performance of basic office functions.
  • Deliver urgent mail/messages.
  • Perform other administrative duties as assigned.

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